Privacy statement of Ons Erfdeel (NPO)
Ons Erfdeel (NPO) places great importance on protecting your personal data and respecting your privacy.
This privacy statement provides clear and transparent information about the data we collect and how we handle personal information. We are committed to safeguarding your privacy and managing personal data with the utmost care. Ons Erfdeel (NPO) complies with all applicable laws and regulations, including the General Data Protection Regulation (EU) 2016/679.
This means that, in all cases, we:
- Process your personal data in accordance with the purpose for which it was provided; these purposes and types of personal data are described in this privacy statement.
• Limit the processing of your personal data to what is necessary for these purposes.
• Request your explicit consent if needed for processing your personal data.
• Implement appropriate technical and organisational measures to ensure the security of your personal data.
• Disclose personal data to other parties only when necessary for fulfilling the purposes for which it was provided.
•Acknowledge your rights regarding your personal data, inform you about them and respect them.
As Ons Erfdeel (NPO), we are responsible for processing your personal data. If you have any questions after reading our privacy statement or wish to contact us for any reason, please use the contact information below:
Ons Erfdeel vzw
Murissonstraat 260
8930 Rekkem
Belgium
+32(0)56 41 12 01
Who is this privacy statement for?
This privacy statement applies to all our current and former subscribers; participants in activities; individuals who have shown interest in our activities, services or products; customers; prospects and suppliers.
For what purposes do we process which personal data?
Your personal data are processed by Ons Erfdeel (NPO) for the following purposes and legal grounds:
- Subscription administration and service to subscribers and buyers of our publications (contract execution).
- Sending information about our activities and publications; newsletters and invitations (legitimate interest).
To the extent that the processing of personal data is based on consent, you always have the right to withdraw that consent.
For the purposes mentioned above, we may request and/or process the following personal data from you:
• Personal identity details: surname, name, address
• Private contact details: phone number, email address
• Identity details issued by the government: ID card number
• National registry number
• Personal details: date of birth, place of birth, gender, nationality
• Financial details (e.g., account number, payments, etc.)
• Attendance
We only collect personal data that you provide to us through various means (e.g., registration forms, fill-in and contact forms on our website, personal/telephone/email contact, etc.). We do not collect personal data through third parties.
We use the collected data solely for the purposes for which we obtained them.
Providing data yourself or not
The mentioned data must, if applicable, be provided to become a subscriber or to participate in the organisation’s activities. With the exception of:
• Image material (for public relations)
• Contact details (for direct marketing)
The consequence of not providing the data is not publishing targeted photos of you and not receiving unsolicited commercial emails.
Disclosure of personal data to third parties – processors
The data you provide to us may be shared with third parties if necessary for the execution of the purposes described above.
We use a third party (external service provider) for:
- Storing and processing data in the Cloud (via a Cloud Service Provider)
- Providing internet services (web hosting, mail hosting)
- Providing IT infrastructure (e.g., IT network, servers, etc.)
- Handling (financial) administration and social secretariat
- Producing (and distributing) physical or digital magazines, books, newsletters and invitations
We never disclose personal data to external service providers (processors) with whom we do not have a processing agreement (or the same provisions have been included in the contract terms).
With external service providers (processors), we make the necessary agreements to ensure the security of your personal data.
Disclosure to third parties – recipients
We share personal data with the following external parties:
- Your data are stored on an external server and/or with external organisations (e.g., Mailchimp)
- Partners with whom we organise collaborative activities (e.g., co-productions involving two or more organisations) for which participant lists are exchanged
- Government agencies (e.g., funding authorities, tax administrations, social security institutions, etc.)
We make the necessary agreements with these parties to ensure the security of your personal data and that your data are treated confidentially.
Furthermore, we will not disclose the data you provide to any other third parties unless required or permitted by law.
We will never sell or rent your personal data to third parties.
We will also never provide your contact details to third parties for commercial purposes.
We can share personal data with other third parties if you give us (written) permission to do so. You have the right to withdraw this permission at any time.
We do not provide personal data to parties established outside the European Economic Area.
Retention period
Ons Erfdeel (NPO) does not retain personal data longer than necessary to fulfil the purpose for which it was provided, taking into account the time required to comply with legal obligations (e.g., accounting). Retention periods may vary depending on the specific purpose.
Cookies on our website
Cookies are small files sent by a website that store the user’s personal settings for that site on their device. The website of Ons Erfdeel (NPO) uses cookies to remember the user’s language preferences and to identify them when creating a shopping basket. Additionally, social media plugins from Facebook, LinkedIn, Threads and Twitter (X) may add their own cookies. Cookies are also used for Google Analytics, which helps us track visits to our website.
Data security
We have implemented appropriate technical and organisational measures to protect your personal data against unlawful access, use, loss, or disclosure (breaches, loss and unlawful processing, etc.).
For example, we have taken the following measures:
- All individuals who can access your data on behalf of Ons Erfdeel (NPO) are bound by confidentiality
- We use a username and password policy on all our systems
- We use an antivirus scanner that is systematically and timely updated, and we have also installed a firewall
- We systematically back up personal data to be able to restore it in case of physical or technical incidents
- Our employees are informed about the importance of protecting personal data
- Access to your data is granted to employees only to the extent necessary for them to perform their tasks properly
Should an incident occur involving your data, you will be personally notified in accordance with legal requirements.
Your rights regarding your data
You have the right to access and receive a copy of your personal data.
You have the right to correct or complete your data if it is inaccurate or incomplete.
You have the right to data erasure (deletion) of personal data we have received from you that are no longer strictly necessary for the purposes for which they were processed. We reserve the right to determine whether your request is justified.
You have the right to restrict data processing: if you object to the processing of certain data, you can request to stop this processing.
You can also object to the way certain personal data are processed. For instance, you have the right to object to the use of your personal data for direct marketing purposes (via unsubscribe options in emails).
You also have the right to have the data you provided transferred to yourself or directly to another party on your behalf.
You can contact us via the address at the top of this privacy statement to exercise your rights, accompanied by a motivation for your request.
We may ask you to provide identification before we can address the aforementioned requests.
No individuals are subjected to any form of automated decision-making or profiling.
Complaints
If you have a complaint about the processing of your personal data or about exercising your rights, please contact us directly at hello@the-low-countries.com.
You always have the right to file a complaint with the supervisory authority responsible for privacy protection:
Gegevensbeschermingsautoriteit (GBA)
Drukpersstraat 35, 1000 Brussel
commission@privacycommission.be
Changes to our privacy statement
Ons Erfdeel (NPO) may update its privacy statement from time to time. We will announce such changes on our website. The most recent change was made on 2 July 2018.
Image use
Ons Erfdeel (NPO) has made efforts to identify all rights holders concerning (photo) material on this website. If you believe that your material has been used here without prior consent, please contact us at hello@the-low-countries.com.
